Small Collections Grant

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Database of the herbarium specimens held at HUAA (Mexico)

Gilberto Ocampo



Cost: $



Universidad Autónoma de Aguascalientes


1) To database herbarium specimens, primarily those collected at the Mexican states of Aguascalientes, Jalisco, and Zacatecas.
2) To establish a database that can be used to integrate information from future herbarium specimens added to the collection.
3) To train undergraduate students in general databasing and herbarium curatorial procedures.
4) To obtain a computer dedicated solely to herbarium specimen databasing and database curation.


There have been previous efforts to database the ca. 33,000 specimens held at herbarium HUAA; however, those focused on specific projects, using different database programs, so there is a lack of a database that integrates and updates the information of the whole herbarium.
To accomplish the objectives of this project, we plan to have a computer dedicated solely to databasing activities. A databasing coordinator (a senior, undergraduate student) will oversee the databasing activities of three undergraduate students, who will be actively incorporating information into the database; a small financial support provided to the students is considered in the general budget. The herbarium specimen information will be entered into the database Elysia, developed by the GBIF Spanish node, which allows to export data in Darwin Core Archive format. The specimens will be databased according to the organization of the collection, which follows APG IV. Each databased specimen will have a seal that indicates that the information is already in the database. The herbarium HUAA specializes in representing the flora of the State of Aguascalientes, as well as the surrounding states of Jalisco and Zacatecas; therefore, priority will be given to the specimens collected in those States (corresponding to ca. 80% of the collection). New specimens added to the herbarium will have to be databased prior to their incorporation to the collection.


March 2020 – Student recruitment; look up for computer equipment appropriate for databasing.
March – April 2020 – Student training; computer equipment acquisition and installation.
May 2020 – March 2021 – Herbarium specimen databasing.
March 2021 – Report preparation to be submitted to the IAPT.

Referee 1:

Dr. Emmanuel Pérez-Cálix

Referee 2:

Dr. Luis Hernández-Sandoval

Scoring Rubric

Your name:

Collection Improvement/Maintenance


1.  Contribution to the generation of digital herbarium data (digitization: data entry, setting up database structure, purchasing equipment).

2.  Contribution to enhancing our understanding of the flora by making new herbarium specimens available (processing of backlog).

3.  Contribution to enhancing our understanding of the flora by making new herbarium specimens available (shipping endangered collection to another herbarium).

4. Contribution towards improving conservation status of specimens in herbarium (better folders, protecting covers, mounting paper, labeling, etc.).

This proposal scores:


IAPT community building


5.  Herbarium's potential for success.

6.  Perceived need, extent to which the project will benefit from IAPT funding.
7. Sharing specimens with other herbaria.

This proposal scores:


Broader Impacts

8. The project will yield durable benefits (specimens, digitized metadata, databases, websites).

9. The proposed project involves outreach/mentoring and broad dissemination.

This proposal scores:


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