Small Collections Grant
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Updating SEAMEO BIOTROP Herbarium (BIOT) Specimens Database and Management of the Specimens
Indonesia
Database, Digitally image, Process backlog, Conserve
Cost (USD):
2000
BIOT
SEAMEO BIOTROP
Objective:
To collate, organize and make available on the internet all the published information on the specimens of weeds and invasive alien plant species at SEAMEO BIOTROP Herbarium (BIOT):
1. Updating “Herbar” database of SEAMEO BIOTROP Herbarium specimen.
2. Processing the herbarium specimens backlog into worksheet.
3. Preparing photographic image each of the specimen.
4. Preparing the bar code each of the specimen.
5. Improving the management collection of the specimens.
Timetable:
First (1st) Year
(1). Purchase photographic equipment (camera, DIY Camera stand, mini studio cupboard, Kodak color separation guide and grayscale ruler, laptop, barcode scan);
(2). Recruitment of the IT Programmer consultant;
(3). Herbarium curation: Selection, organization, completing/checking the taxonomic information;
(4). Organizing the worksheet of the existing specimen.
(5). Preparing the worksheet of the backlog specimens;
(6). Developing the data base using Microsoft MySQL;
(7). Improving the data base of the specimen’s fields;
(8). Training for the technician on preparing the specimens image.
Second (2nd) Year
(1). Herbarium curation: Selection, organization, completing/checking the taxonomic information;
(2). Preparing the specimens image;
(3). Bar coding of the specimens;
(4). Data entry.
Third (3rd) Year
(1). Data entry to data base;
(2). Data entry from images;
(3). Verification and correction of the data;
(4). Publishing the Herbarium specimen data and upload it at the SEAMEO BIOTROP Website.
Scoring Rubric
Reviewer's name:
Collection Improvement (max. 120 points)
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Facilitating access to the physical collections by digitization (e.g., data entry, setting up database structure with an outline of the platform to be used, purchasing equipment, and imaging specimens) – up to 30 points.
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Enhancing physical collections by improving the conservation status of specimens in the herbarium (e.g., better folders, protecting covers, mounting paper, labeling, etc.) – up to 30 points.
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Curating specimens (e.g., updating families, species identification, identifying types) – up to 20 points.
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Increasing our understanding of the flora or funga by making new herbarium specimens available, such as processing of backlog or collecting and mounting of new specimens from understudied sites – up to 20 points.
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Securing collections by distribution of duplicates (or orphan collections) to other regional or international herbaria or shipping endangered collections to another herbarium – up to 20 points.
This proposal scores:
/120
Methods & Funding (max. 40 points)
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Match between the proposed budget and methods for the aims described – up to 10 points.
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Perceived need, the extent to which the project will benefit from IAPT funding: e.g., due to active floristic work or contribution to poorly collected sites, due to threatened conditions of collections, and for the degree of involvement of others (outreach and education). We give more points for herbaria in low- and middle-income countries – up to 20 points.
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Sharing duplicate specimens with other herbaria – up to 10 points.
This proposal scores:
/40
Broader Impacts (max. 40 points)
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Degree of regional importance of the collection or the taxonomic importance of the targeted collection – up to 10 points.
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The project will yield durable benefits (specimens, digitized metadata, databases, websites) – up to 15 points.
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The project involves outreach/mentoring and broad dissemination – up to 15 points.
This proposal scores:
/40
Year of last successful SCG application:
Has applicant applied for SCG before?:
Plan:
SEAMEO BIOTROP Herbarium (BIOT) at the first (1985) was only housing weeds and invasive alien plant species (IAPS). In 2000 the collection of tree flora of Sumatra, West Kalimantan and few specimens from Papua were added at BIOT. In 2011 the collections of West Java Bryophytes and Lichens were also added in the collections. The specimens of weeds were organized and digitized as Herbar database. The development of the database was funded by IDRC (International Development Research Center) Canada. The Herbar database consisting of 7,821 specimens was in Inmagic software. In 2004 the Inmagic software was converted to MySQL software. An effort to update Herbar was conducted in 2008. However, there was a technical error with the server, some of the records were lost. I am proposing the database and managing the specimens of weeds and IAPS. Specimen digitization workflow will be prepared. MySQL will be used to develop a database. Pre-digitization curation will be done by selecting the existing specimens. Backlog about 1000 specimens will be prepared for their worksheet. Purchasing the equipment and recruitment of the consultant and technician. After organizing all the specimens and equipment are available, specimen’s photography, data entry and barcoding of the specimens will be started. The digital specimen’s verification and correction will be conducted before publishing the digital data of the specimens.
Institution:
IH Code:
Country:
Target areas:
Applicant First Name/s:
email:
Preparing the bar code each of the specimen
"Other" target:
Dr. Sri Sudarmiyati Tjitrosoedirdjo
Applicant Last Name/s: