Small Collections Grant
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Implementing conservation management and access of Agricultural and Forest herbaria: the case of FIAF
Italy
Database, Digitally image, Conserve
Cost (USD):
2000
FIAF
University of Firenze
Objective:
The first aim of the project is to complete the data-basing of all vascular plants specimens in FIAF (ca. 43.000) for a more effective conservation management. This work started 12 years ago but could not be completed. At that time, specimens were not barcoded. So, we want to assign BarCode numbers to all specimens. Secondly, we want to digitize all the “original material” specimens and all samples of family Boraginaceae collected by F. Selvi and associates from 1995 to date (these are currently part of the collection FIAF-HB). We aim at making all data accessible on-line.
Timetable:
We estimate that this project will take approximately 24 months of work (two years), considering that the involved persons can not be employed full time on this. Around 21.000 specimens are to be databased. Considering that, on average, around 40 specimens per day can be processed, we estimate that ca. 500 days are needed to complete the work. The data-basing and barcode labelling will be made simultaneously for each specimen, while the scanning and digitization will be made at periodical intervals of time for a set of specimens selected during the previous steps.
Scoring Rubric
Reviewer's name:
Collection Improvement (max. 120 points)
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Facilitating access to the physical collections by digitization (e.g., data entry, setting up database structure with an outline of the platform to be used, purchasing equipment, and imaging specimens) – up to 30 points.
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Enhancing physical collections by improving the conservation status of specimens in the herbarium (e.g., better folders, protecting covers, mounting paper, labeling, etc.) – up to 30 points.
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Curating specimens (e.g., updating families, species identification, identifying types) – up to 20 points.
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Increasing our understanding of the flora or funga by making new herbarium specimens available, such as processing of backlog or collecting and mounting of new specimens from understudied sites – up to 20 points.
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Securing collections by distribution of duplicates (or orphan collections) to other regional or international herbaria or shipping endangered collections to another herbarium – up to 20 points.
This proposal scores:
/120
Methods & Funding (max. 40 points)
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Match between the proposed budget and methods for the aims described – up to 10 points.
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Perceived need, the extent to which the project will benefit from IAPT funding: e.g., due to active floristic work or contribution to poorly collected sites, due to threatened conditions of collections, and for the degree of involvement of others (outreach and education). We give more points for herbaria in low- and middle-income countries – up to 20 points.
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Sharing duplicate specimens with other herbaria – up to 10 points.
This proposal scores:
/40
Broader Impacts (max. 40 points)
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Degree of regional importance of the collection or the taxonomic importance of the targeted collection – up to 10 points.
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The project will yield durable benefits (specimens, digitized metadata, databases, websites) – up to 15 points.
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The project involves outreach/mentoring and broad dissemination – up to 15 points.
This proposal scores:
/40
Year of last successful SCG application:
Has applicant applied for SCG before?:
Plan:
The work will be mainly performed by the herbarium technician Dr. Laura Vivona, who has a permanent position at the University of Firenze. Dr. Vivona has a long experience and a deep knowledge of the Herbarium collections in FIAF. She will be assisted by other selected persons, mainly Master Degree students provisionally employed for this task. The work will be done under the supervision of Prof. F. Selvi, Curator and Responsible of FIAF. Each specimen will be first checked for identity and conservation status. Then, all collection details in the label will be written in the electronic DB (File Maker Pro or Excel). A barcode number will be generated and assigned to each specimen, attaching the label to the herbarium sheet. For this purpose we can use a Thermal label printer GoDEX RT200 that is already available but still not in use. In addition, all “original material” specimens potentially useful for typification purposes will be identified, scanned and digitized. The same will be done for all specimens of Boraginaceae family now kept in the separate collection FIAF-HB, many of which have been used and referred to in scientific publications by F. Selvi and associates. Scanning will be performed with a high resolution flat-bed scan device to be purchased for this project. Ideally a HerbScan system will be used for this purpose. If not available, an alternative system will be used.
Institution:
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Target areas:
Applicant First Name/s:
email:
"Other" target:
Federico Selvi
Applicant Last Name/s: