Small Collections Grant

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We would like to be the first Venezuelan herbaria with its data online

Ángel Fernández


Database, Other

Cost: $



Venezuelan Scientific Research Institute


To complete the digitization and the barcode of our collection as a first step to, shortly, put it online


At this moment our herbarium has 70000 botanical collections (including 100 Types) from all over the country. Our collection owns the botanical samples associated with chemical and biomedical prospection of Venezuelan plants being bio tested under the Genetic Resources Access Contract between IVIC and the Venezuelan government. As a whole, our data was managed through a database (Filemaker) only by the professionals and personnel associated with the herbarium, and it collapsed due to the amount of data when it reached 60000 botanical registers, 10000 high-quality plant images, and 3000 bibliographic references. Our hardware collapsed too. We are planning to continue the specimen databasing and digitization and want to barcode all exsiccatae, so we require a much more powerful computer system than we were using previously, a barcode system that includes a handheld scanner, its software and a printer. This is our main objective, thinking this will let and conduct us to put all our associated data (biological and ecological plant information, coordinates, reported uses), plus images on the webpage of our institution, which has scientific, educational and conservation purposes.


Computer and printer acquisition: month 1
Office 2019 for Mac acquisition: month 1
Computer + printer acquisition: month 1
Continue the digitization1, 2, 3, 4, 5. 6, 7, 8, 9 10, 11, 12
Start the barcoding: months 6, 7, 8, 9 10, 11, 12
Upload the data to the web: Soon after this proposal

Referee 1:

Fabian A. Michelangeli

Referee 2:

Neyda Avendaño

Scoring Rubric

Your name:

Collection Improvement/Maintenance


1.  Contribution to the generation of digital herbarium data (digitization: data entry, setting up database structure, purchasing equipment).

2.  Contribution to enhancing our understanding of the flora by making new herbarium specimens available (processing of backlog).

3.  Contribution to enhancing our understanding of the flora by making new herbarium specimens available (shipping endangered collection to another herbarium).

4. Contribution towards improving conservation status of specimens in herbarium (better folders, protecting covers, mounting paper, labeling, etc.).

This proposal scores:


IAPT community building


5.  Herbarium's potential for success.

6.  Perceived need, extent to which the project will benefit from IAPT funding.
7. Sharing specimens with other herbaria.

This proposal scores:


Broader Impacts

8. The project will yield durable benefits (specimens, digitized metadata, databases, websites).

9. The proposed project involves outreach/mentoring and broad dissemination.

This proposal scores:


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