Small Collections Grant
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Barcoding and digitizing the Geo Potts Herbarium (BLFU)
South Africa
Digitally image, Other
Cost (USD):
2000
BLFU
Geo Potts Herbarium, University of the Free State
Objective:
Objective 1: Barcode all the specimens in the quick guide and main collection (± 25 000 specimens) and link barcodes to specimen records in BRAHMS.
Objective 2: Digitize all specimens in the quick guide and main collection (± 25 000 specimens) and publish the images on the online database.
Timetable:
April - December 2020: Herbarium manager and intern working on the project - 9000 specimens processed and available online.
If funding is available to employ an intern for the remainder of the project:
January – December 2021: Herbarium manager and intern working on the project – additional 11 000 specimens processed and available online.
January – June 2022: Herbarium manager and intern working on the project – additional 5 000 specimens processed and available online – completion of the project.
If no funding is available to employ an intern for the remainder of the project:
January – December 2021: Herbarium manager working on the project – additional 7 000 specimens processed and available online.
January – December 2022: Herbarium manager working on the project – additional 7 000 specimens processed and available online.
January – March 2023: Herbarium manager working on the project – additional 2 000 specimens processed and available online – completion of the project.
Scoring Rubric
Reviewer's name:
Collection Improvement (max. 120 points)
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Facilitating access to the physical collections by digitization (e.g., data entry, setting up database structure with an outline of the platform to be used, purchasing equipment, and imaging specimens) – up to 30 points.
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Enhancing physical collections by improving the conservation status of specimens in the herbarium (e.g., better folders, protecting covers, mounting paper, labeling, etc.) – up to 30 points.
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Curating specimens (e.g., updating families, species identification, identifying types) – up to 20 points.
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Increasing our understanding of the flora or funga by making new herbarium specimens available, such as processing of backlog or collecting and mounting of new specimens from understudied sites – up to 20 points.
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Securing collections by distribution of duplicates (or orphan collections) to other regional or international herbaria or shipping endangered collections to another herbarium – up to 20 points.
This proposal scores:
/120
Methods & Funding (max. 40 points)
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Match between the proposed budget and methods for the aims described – up to 10 points.
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Perceived need, the extent to which the project will benefit from IAPT funding: e.g., due to active floristic work or contribution to poorly collected sites, due to threatened conditions of collections, and for the degree of involvement of others (outreach and education). We give more points for herbaria in low- and middle-income countries – up to 20 points.
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Sharing duplicate specimens with other herbaria – up to 10 points.
This proposal scores:
/40
Broader Impacts (max. 40 points)
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Degree of regional importance of the collection or the taxonomic importance of the targeted collection – up to 10 points.
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The project will yield durable benefits (specimens, digitized metadata, databases, websites) – up to 15 points.
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The project involves outreach/mentoring and broad dissemination – up to 15 points.
This proposal scores:
/40
Year of last successful SCG application:
Has applicant applied for SCG before?:
Plan:
The Geo Potts Herbarium (BLFU) is a university herbarium housing ±25 000 specimens in its main collection. The collection has already been databased in BRAHMS v. 7.8.2 and published online (https://herbaria.plants.ox.ac.uk/bol/blfu).
In 2019 we acquired a light box (Legler, 2010), Nikon D5200 DSLR camera, laptop and external hard drive with the aim to initiate the digitization of the collection. The collection will be divided into batches of 1000 specimens. Each specimen will be barcoded by the herbarium manager, Miss Pienaar, followed by specimen imaging and metadata capture using DigiCamContro v. 2.2.1 by a herbarium intern. Miss Pienaar will then edit and crop images as necessary in Gimp v. 2.10.12 before linking images and scanning the specimen barcodes to the specimen records in BRAHMS. All images (JPEG and RAW) and specimen records will be backed up on the external hard drive as well as the University of the Free State server.
During 2020 the work will be carried out by the herbarium manager, who will devote 40 hours per month to this project. For the first nine months of the project we aim to employ a postgraduate intern to work on this project for 18 hours per month. If an intern can be employed this workflow should result in a minimum of 1000 processed specimens per month. Without an intern, Miss Pienaar can process 650 specimens per month.
Legler, B. 2010. Assembling the Custom Components for Specimen Imaging. Consortium of Pacific Northwest Herbaria.
Institution:
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Target areas:
Applicant First Name/s:
email:
Barcode specimens
"Other" target:
Lize Joubert
Applicant Last Name/s: