top of page

Small Collections Grant Conditions

IAPT provides competitive grants for the improvement and/or maintenance of botanical collections (herbaria) of algae, fungi, and or plants.


Collection improvements include projects involving digitization, processing a specimen backlog, shipping an endangered collection to another herbarium, or other similar tasks. In unique cases we will also consider requests for materials associated with mounting herbarium specimens.


Applications are particularly welcome from herbaria in developing countries, but the grants are open to small herbaria worldwide. In general a small herbarium is recognized as one with fewer than 100,000 specimens. Herbaria must be listed in Index Herbariorum (a free online listing of herbaria).


The following guidelines must be adhered to:


  1. The grant application period is open from 29 November 2022 until 30 December 2022.

  2. Preferably the award should be used for digitization, processing a specimen backlog, shipping an endangered collection to another herbarium, conservation improvements to current specimens or other related activities.

  3. Applications may be lodged by the curator or manager of the collection or by anyone else associated with it.

  4. General information (herbarium code, name of applicant, country, institution, project title, etc.), as well as a proposed budget, should be provided. An Excel template for the budget information is available.

  5. The project proposals should be succinct and include a description of the problem that the grant will seek to solve, objectives and a time table.

  6. The proposal should list the name and contact details of two curators from other herbaria that are familiar with the collections in the herbarium applying for the grant. These people should be willing to be contacted during the review process and able to provide information in support of the proposal.

  7. Applications should also include a short CV of the candidate in free format no longer than 3 pages.

  8. All supporting documents should be submitted in Portable Document Format (PDF).

  9. The projects should preferably be submitted via the IAPT website using an online form. If this is not possible, applications may be submitted via email to Dipl.-Ing. Eva Kráľovičová, Managing Secretary IAPT ( Any applications via email must abide by the same character and file size limits imposed on online applications.

  10. Applicants will be informed by e-mail of receipt of their proposals.

  11. The maximum individual award is US$2,000.

  12. The awarded projects will be announced on the IAPT web page and by e-mail to all the applicants.


APPLICATIONS OPEN: 29 November 2022

APPLICATIONS CLOSE: 30 December 2022

Evaluation of Proposals

Proposals will be evaluated based on the following criteria:


1. Collection generation/improvement/maintenance 

(a) contribution of physical and/or digital images of specimens
(b) infrastructure improvements including enhanced access to the physical collections, database development, database enhancement, digitization
(c) improvements to the physical collections (for example, better folders, better glue, paper, pest management, storage systems) 
(d) distribution of duplicates (or orphan collections) to other regional or international herbaria

2. Methods and funding consistency 

How well do the methods and funds requested match the effort needed to achieve the objectives?

3. Perceived need

bottom of page