Small Collections Grant
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Safeguarding Papuan Botanical Heritage: Collection Rehabilitation and Management Improvement at Herbarium Manokwariense (MAN)
Indonesia
Database, Curate specimens, Process backlog, Other
Cost (USD):
3000
MAN
University of Papua
Objective:
• To improve specimen data management and digitization at Herbarium Manokwariense (MAN).
• To rescue and conserve specimens damaged by termite infestation.
• To process and eliminate the mounting backlog of unprocessed collections.
• To involve students in herbarium management activities as part of capacity building and knowledge transfer.
• To strengthen MAN as a regional center for plant biodiversity data in Papua and increase stakeholder awareness of its importance.
Timetable:
Phase 1 (Month 1–3): Assessment & Stabilisation
Comprehensive assessment of ±20,000 specimens, identification of damaged material, cleaning and pest management, and emergency remounting of priority specimens. Standardisation of mounting and labelling procedures and initial staff training.
Output: Priority specimens stabilised and workflow improved.
Phase 2 (Month 4–6): Mounting & Reorganisation
Intensive mounting of backlog specimens, replacement of deteriorated sheets, verification of scientific names, and taxonomic reorganisation of cabinets, including securing important collections.
Output: Reduced backlog and better-organised physical collection.
Phase 3 (Month 7–9): Digitisation & Data Entry
Development/refinement of a digital database, data entry and georeferencing, imaging of selected specimens, and data quality control.
Output: Functional database and partial digitisation completed.
Phase 4 (Month 10–12): Quality Control & Sustainability
Final collection audit, documentation of SOPs, establishment of pest monitoring, staff capacity strengthening, and preparation of final report and long-term strategy.
Final Outcome: Stabilised and organised.
Scoring Rubric
Reviewer's name:
Collection Improvement (max. 120 points)
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Facilitating access to the physical collections by digitization (e.g., data entry, setting up database structure with an outline of the platform to be used, purchasing equipment, and imaging specimens) – up to 30 points.
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Enhancing physical collections by improving the conservation status of specimens in the herbarium (e.g., better folders, protecting covers, mounting paper, labeling, etc.) – up to 30 points.
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Curating specimens (e.g., updating families, species identification, identifying types) – up to 20 points.
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Increasing our understanding of the flora or funga by making new herbarium specimens available, such as processing of backlog or collecting and mounting of new specimens from understudied sites – up to 20 points.
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Securing collections by distribution of duplicates (or orphan collections) to other regional or international herbaria or shipping endangered collections to another herbarium – up to 20 points.
This proposal scores:
/120
Methods & Funding (max. 40 points)
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Match between the proposed budget and methods for the aims described – up to 10 points.
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Perceived need, the extent to which the project will benefit from IAPT funding: e.g., due to active floristic work or contribution to poorly collected sites, due to threatened conditions of collections, and for the degree of involvement of others (outreach and education). We give more points for herbaria in low- and middle-income countries – up to 20 points.
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Sharing duplicate specimens with other herbaria – up to 10 points.
This proposal scores:
/40
Broader Impacts (max. 40 points)
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Degree of regional importance of the collection or the taxonomic importance of the targeted collection – up to 10 points.
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The project will yield durable benefits (specimens, digitized metadata, databases, websites) – up to 15 points.
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The project involves outreach/mentoring and broad dissemination – up to 15 points.
This proposal scores:
/40
0
Year of last successful SCG application:
Has applicant applied for SCG before?:
No
Plan:
To achieve these objectives, we will implement a phased, practical work plan for a year period. First, we will conduct a rapid assessment of collection conditions to prioritize specimens most at risk from termite damage. Immediate conservation actions will include freezing treatments, cleaning, remounting, and replacing contaminated storage materials to stabilize affected specimens.
Second, we will accelerate specimen mounting and processing by organizing a structured workflow system, assigning clear roles for mounting, labeling, and verification to reduce the existing backlog efficiently.
Third, we will improve data management by standardizing label data entry, updating taxonomic names, and digitizing specimen records into a searchable database. This will increase accessibility and reduce the risk of permanent data loss.
Capacity building is central to this project. Students from local universities will be involved through supervised training sessions in specimen handling, mounting, digitization, and collection management. This approach ensures knowledge transfer and builds long-term local expertise.
Finally, we will engage local stakeholders through presentations and institutional communication to reinforce the importance of Herbarium Manokwariense (MAN) as a regional biodiversity reference center for Papua.
Institution:
IH Code:
Country:
Target areas:
Applicant First Name/s:
email:
Management improvement, knowledge transfer, and increase stakeholder awareness
"Other" target:
Marthinus
Iwanggin
Applicant Last Name/s: