Small Collections Grant
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Enhancing collection management in Kherson State University
Ukraine
Database, Digitally image
Cost (USD):
1960
KHER
Kherson State University
Objective:
The aim of this project is create and implement The Data Management Plan for KHER which include a curatorship and taxonomic verification of specimens, the best digitalization practice (data capture, georeferencing, create images of specimens especially types, data cleaning ets), and publishing data in Global Biodiversity Information Facility.
With this current grant, the team aims to make the following improvements:
1) Upgrading collection management conditions;
2) Fully digitize type specimens collection;
3) Enhance digitization practices
Timetable:
The total duration of the project is approximately one year. Due to the COVID-19 pandemic some activities will be conducted online. General timetable will include the following stages:
Activity 1. February 2021 – General meeting with project team, herbarium curators and assistant about strategy of work and project implementation.
Activity 2. February 2021 – April 2021 – Developing a date management plan. It will be presented to Stakeholders and University direction in early May 2021.
Activity 3. February 2021 – March 2021 - Purchase of necessary equipment
Activity 4. March 2021 – June 2021 – Conducting two workshops for staff of the department, master students and other scientists.
Activity 5. July 2021 – November 2021 – Digitization and publishing in JSTOR the type specimens deposit in collection. Digitization of main collection and nowly deposit specimens will be provided using PlutoF platform at the same time.
Activity 6. December 2021 – Final report about project implementation.
Scoring Rubric
Reviewer's name:
Collection Improvement (max. 120 points)
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Facilitating access to the physical collections by digitization (e.g., data entry, setting up database structure with an outline of the platform to be used, purchasing equipment, and imaging specimens) – up to 30 points.
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Enhancing physical collections by improving the conservation status of specimens in the herbarium (e.g., better folders, protecting covers, mounting paper, labeling, etc.) – up to 30 points.
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Curating specimens (e.g., updating families, species identification, identifying types) – up to 20 points.
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Increasing our understanding of the flora or funga by making new herbarium specimens available, such as processing of backlog or collecting and mounting of new specimens from understudied sites – up to 20 points.
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Securing collections by distribution of duplicates (or orphan collections) to other regional or international herbaria or shipping endangered collections to another herbarium – up to 20 points.
This proposal scores:
/120
Methods & Funding (max. 40 points)
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Match between the proposed budget and methods for the aims described – up to 10 points.
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Perceived need, the extent to which the project will benefit from IAPT funding: e.g., due to active floristic work or contribution to poorly collected sites, due to threatened conditions of collections, and for the degree of involvement of others (outreach and education). We give more points for herbaria in low- and middle-income countries – up to 20 points.
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Sharing duplicate specimens with other herbaria – up to 10 points.
This proposal scores:
/40
Broader Impacts (max. 40 points)
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Degree of regional importance of the collection or the taxonomic importance of the targeted collection – up to 10 points.
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The project will yield durable benefits (specimens, digitized metadata, databases, websites) – up to 15 points.
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The project involves outreach/mentoring and broad dissemination – up to 15 points.
This proposal scores:
/40
Year of last successful SCG application:
Has applicant applied for SCG before?:
Plan:
Generally, herbarium of Kherson State University (KHER) holds more than 15 000 specimens of lichens, 12 000 specimens of vascular plants and 5 000 of mosses. Currently, only 20% of the collection was digitized using the PlutoF platform and published in GBIF. For management of a collection and standardization of procedure of work with it we should create The Data Management Plan for KHER. This document will be officially approved and included in the overall development strategy of the Kherson State University. Curators of all sections of the herbarium and leading scientists will be involved in its creation.
Also a priority in this project is to work with type specimens stored in the herbarium. More than 30 species are represented by at least 200 specimens. Most species were described from Ukraine. We plan to digitize (including image) this part of the collection and publish it in JSTOR. Mounting will be conducted for specimens as needed. Other part of the collection will be digitized with images using other funding.
To implement the data management plan, several workshops will be held on general trends and the best practice in digitizing herbarium collections, working with PlutoF, and data publishing. They will be held for staff of the department, master students and other scientists. This will involve volunteers to help with the digitization process. As a result of such webinars, step-by-step guidelines for digitizing the collection will be created.
Institution:
IH Code:
Country:
Target areas:
Applicant First Name/s:
email:
"Other" target:
Valerii Darmostuk
Applicant Last Name/s: