Small Collections Grant
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Updating digital database and processing specimen backlog using interns.
Honduras
Digitally image, Process backlog
Cost (USD):
2000
EAP
Paul C. Standley Herbarium, Pan American Agricultural School/Zamorano University
Objective:
The Paul Standley Herbarium has a skeleton staff of one and maintenance budget limited to utilities and cleaning supplies. We are part of Zamorano University, but the collections have never been a University priority. Over 70 years a series of prominent researchers has built up a collection that includes about a thousand types among the roughly 200,000 catalogued specimens. We have the only about 1% currently digitized. With approximately a thousand new arrivals each year, the new material is being processed, but we have made few inroads into the backlog or digitalization.
Timetable:
We can process about 2000 of the backlog in the coming year with 2 interns for a total of 8 months, so that each intern works four months. While this is unlikely to completely disappear the backlog, it will make significant inroads. Exact progress will depend on which material gets prioritized, in one week a person can process around 200 samples. Currently, it is estimated that 1840 samples require prior assembly and labeling, while just over 3000 specimens should be entered into the BRAHMS database, the software currently used by this herbarium.
Scoring Rubric
Reviewer's name:
Collection Improvement (max. 120 points)
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Facilitating access to the physical collections by digitization (e.g., data entry, setting up database structure with an outline of the platform to be used, purchasing equipment, and imaging specimens) – up to 30 points.
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Enhancing physical collections by improving the conservation status of specimens in the herbarium (e.g., better folders, protecting covers, mounting paper, labeling, etc.) – up to 30 points.
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Curating specimens (e.g., updating families, species identification, identifying types) – up to 20 points.
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Increasing our understanding of the flora or funga by making new herbarium specimens available, such as processing of backlog or collecting and mounting of new specimens from understudied sites – up to 20 points.
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Securing collections by distribution of duplicates (or orphan collections) to other regional or international herbaria or shipping endangered collections to another herbarium – up to 20 points.
This proposal scores:
/120
Methods & Funding (max. 40 points)
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Match between the proposed budget and methods for the aims described – up to 10 points.
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Perceived need, the extent to which the project will benefit from IAPT funding: e.g., due to active floristic work or contribution to poorly collected sites, due to threatened conditions of collections, and for the degree of involvement of others (outreach and education). We give more points for herbaria in low- and middle-income countries – up to 20 points.
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Sharing duplicate specimens with other herbaria – up to 10 points.
This proposal scores:
/40
Broader Impacts (max. 40 points)
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Degree of regional importance of the collection or the taxonomic importance of the targeted collection – up to 10 points.
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The project will yield durable benefits (specimens, digitized metadata, databases, websites) – up to 15 points.
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The project involves outreach/mentoring and broad dissemination – up to 15 points.
This proposal scores:
/40
Year of last successful SCG application:
Has applicant applied for SCG before?:
Plan:
I propose to involve the use of interns to help process the inventory. Interns can work five days a week but it is necessary to have funds to provide $ 250 per month to help cover the transportation and lunch expenses of the interns. There are about 5000 pending samples to process, between unmounted material and specimens that have not been entered into the database. In addition, only 1% (types) are digitized.
This collection is the most valuable in Central America and has tools for maintaining it through controlled climate conditions, herbarium cabinets, and fumigation by freezing. However, this material is largely inaccessible to researchers outside the country due to extremely cumbersome and slow processing of permits for shipments. Making more material available in digital form will greatly increase the usefulness of the collections. The EAP herbarium has the specimens and the appropriate scanning equipment for digitization; however, it lacks the labor force. In this sense, an active internship program would help to replicate efforts focused on the digitalization of the material and thus increase the accessibility of the collections.
Institution:
IH Code:
Country:
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Applicant First Name/s:
email:
"Other" target:
Rina Fabiola Díaz
Applicant Last Name/s: