Small Collections Grant

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Store the information of the herbarium specimens "Walter L. Meagher" in a database that includes a faster and more efficient consultation system

José Viccon Esquivel


Database, Digitally image, Process backlog

Cost: $



Botanical Garden El Charco del Ingenio


Generate a database of rapid consultation of the information stored in the herbarium "Walter L. Meagher" of the botanical garden of "El Charco" San Miguel de Allende Guanajuato.
Migrate the excel format to a file maker database to a fast and accurate query database.
Digitize 50% of the "Walter L. Meagher" herbarium collection by 2020.
Increase the collection of plants from the arid and semiarid areas of the Mexican Bajío in the herbarium of the botanical garden of "El charco" in San Miguel de Allende Guanajuato.


The establishment of a database in file maker will allow a better organization for the use of the herbarium “Walter L. Meagher”, the information of each collection can be stored, processed and available to other institutions, in the same way it will be linked to the databases of the world's leading herbalists in order to consult the taxonomic update of the plant groups. This database format can be imported and exported in Excel format so that the amount of information of these years can be incorporated into the new file maker database, allowing a quick and accurate capture of field specimens, georeferences which will be linked to the cartography and the printing of the labels of the collected copies. All the information stored will allow to generate sustenance and support in the conservation activities of the Mexican flora that the botanical garden has undertaken for 25 years, this information will be the basis for floristic, ecological and ethnobotanical research, and that in turn give coherence to the dissemination of the collection of the same botanical garden.
This database format will facilitate, to know the number of collectors, the collection sites through a link with the cartography, the amount of duplicates, generate priority collection sites, decision making for the conservation of the native flora of the arid and semi-arid areas of Mexico, where a large number of species exclusive to Mexican biota develop and many of them threatened by various anthropogenic issues.


Activities Month
Purchase of the file marker database license March
Adjustments to the herbarium database April
Perform the necessary tests for the database May
Excel import to the new database June
Collect the northern part of the state of Guanajuato as a botanical interest site July
Beginning of herbarium digitalization August, september, October, November

Referee 1:

Raul Puente Martinez

Referee 2:

Dr Luis Gerardo Hernández Sandoval

Scoring Rubric

Your name:

Collection Improvement/Maintenance


1.  Contribution to the generation of digital herbarium data (digitization: data entry, setting up database structure, purchasing equipment).

2.  Contribution to enhancing our understanding of the flora by making new herbarium specimens available (processing of backlog).

3.  Contribution to enhancing our understanding of the flora by making new herbarium specimens available (shipping endangered collection to another herbarium).

4. Contribution towards improving conservation status of specimens in herbarium (better folders, protecting covers, mounting paper, labeling, etc.).

This proposal scores:


IAPT community building


5.  Herbarium's potential for success.

6.  Perceived need, extent to which the project will benefit from IAPT funding.
7. Sharing specimens with other herbaria.

This proposal scores:


Broader Impacts

8. The project will yield durable benefits (specimens, digitized metadata, databases, websites).

9. The proposed project involves outreach/mentoring and broad dissemination.

This proposal scores:


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