Small Collections Grant
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Database of the herbarium specimens held at HUAA (Mexico)
Mexico
Database
Cost (USD):
2000
HUAA
Universidad Autónoma de Aguascalientes
Objective:
1) To database herbarium specimens, primarily those collected at the Mexican states of Aguascalientes, Jalisco, and Zacatecas.
2) To establish a database that can be used to integrate information from future herbarium specimens added to the collection.
3) To train undergraduate students in general databasing and herbarium curatorial procedures.
4) To obtain a computer dedicated solely to herbarium specimen databasing and database curation.
Timetable:
March 2020 – Student recruitment; look up for computer equipment appropriate for databasing.
March – April 2020 – Student training; computer equipment acquisition and installation.
May 2020 – March 2021 – Herbarium specimen databasing.
March 2021 – Report preparation to be submitted to the IAPT.
Scoring Rubric
Reviewer's name:
Collection Improvement (max. 120 points)
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Facilitating access to the physical collections by digitization (e.g., data entry, setting up database structure with an outline of the platform to be used, purchasing equipment, and imaging specimens) – up to 30 points.
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Enhancing physical collections by improving the conservation status of specimens in the herbarium (e.g., better folders, protecting covers, mounting paper, labeling, etc.) – up to 30 points.
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Curating specimens (e.g., updating families, species identification, identifying types) – up to 20 points.
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Increasing our understanding of the flora or funga by making new herbarium specimens available, such as processing of backlog or collecting and mounting of new specimens from understudied sites – up to 20 points.
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Securing collections by distribution of duplicates (or orphan collections) to other regional or international herbaria or shipping endangered collections to another herbarium – up to 20 points.
This proposal scores:
/120
Methods & Funding (max. 40 points)
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Match between the proposed budget and methods for the aims described – up to 10 points.
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Perceived need, the extent to which the project will benefit from IAPT funding: e.g., due to active floristic work or contribution to poorly collected sites, due to threatened conditions of collections, and for the degree of involvement of others (outreach and education). We give more points for herbaria in low- and middle-income countries – up to 20 points.
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Sharing duplicate specimens with other herbaria – up to 10 points.
This proposal scores:
/40
Broader Impacts (max. 40 points)
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Degree of regional importance of the collection or the taxonomic importance of the targeted collection – up to 10 points.
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The project will yield durable benefits (specimens, digitized metadata, databases, websites) – up to 15 points.
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The project involves outreach/mentoring and broad dissemination – up to 15 points.
This proposal scores:
/40
Year of last successful SCG application:
Has applicant applied for SCG before?:
Plan:
There have been previous efforts to database the ca. 33,000 specimens held at herbarium HUAA; however, those focused on specific projects, using different database programs, so there is a lack of a database that integrates and updates the information of the whole herbarium.
To accomplish the objectives of this project, we plan to have a computer dedicated solely to databasing activities. A databasing coordinator (a senior, undergraduate student) will oversee the databasing activities of three undergraduate students, who will be actively incorporating information into the database; a small financial support provided to the students is considered in the general budget. The herbarium specimen information will be entered into the database Elysia, developed by the GBIF Spanish node, which allows to export data in Darwin Core Archive format. The specimens will be databased according to the organization of the collection, which follows APG IV. Each databased specimen will have a seal that indicates that the information is already in the database. The herbarium HUAA specializes in representing the flora of the State of Aguascalientes, as well as the surrounding states of Jalisco and Zacatecas; therefore, priority will be given to the specimens collected in those States (corresponding to ca. 80% of the collection). New specimens added to the herbarium will have to be databased prior to their incorporation to the collection.
Institution:
IH Code:
Country:
Target areas:
Applicant First Name/s:
email:
"Other" target:
Gilberto Ocampo
Applicant Last Name/s: